Privacy Policy

Last Updated: January 2025

1. Introduction

Welcome to RubrifyAI. We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

2. Information We Collect

2.1 Information You Provide

  • Account Information: Email address, name, password (encrypted)
  • User Content: Assignments, rubrics, and other materials you submit
  • Onboarding Information: Your use case (school/work/etc.) and how you heard about us
  • Preferences: Language preferences, theme settings

2.2 Automatically Collected Information

  • Usage Data: How you interact with our Service, features used, time spent
  • Device Information: IP address, browser type, operating system
  • Cookies: We use cookies to maintain your session and remember your preferences

2.3 Third-Party Authentication

If you sign in with Google or other providers, we receive basic profile information (name, email) from those services.

3. How We Use Your Information

We use your information to:

  • Provide, maintain, and improve our Service
  • Process your assignments and generate AI feedback
  • Authenticate your identity and maintain account security
  • Communicate with you about the Service, updates, and support
  • Analyze usage patterns to improve user experience
  • Comply with legal obligations
  • Prevent fraud and abuse

4. How We Share Your Information

4.1 AI Service Providers

We use third-party AI services (Anthropic Claude, OpenAI) to process your submissions and generate feedback. Your content is sent to these providers solely for this purpose and is subject to their privacy policies.

4.2 Service Providers

We may share information with trusted service providers who assist us in operating our Service (e.g., hosting, analytics). These providers are contractually obligated to protect your data.

4.3 Legal Requirements

We may disclose your information if required by law, court order, or to protect our rights or the safety of others.

4.4 Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred to the acquiring entity.

4.5 What We Don't Do

We DO NOT:

  • Sell your personal information to third parties
  • Share your assignments or academic work with other users
  • Use your content for training AI models without permission
  • Share your data with advertisers

5. Data Security

We implement industry-standard security measures to protect your information:

  • Encryption of data in transit (HTTPS/TLS)
  • Encrypted storage of sensitive information
  • Regular security audits and updates
  • Access controls and authentication

However, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

6. Data Retention

We retain your information for as long as your account is active or as needed to provide the Service. You can delete your submissions at any time through your account. If you close your account, we will delete your personal data within 90 days, except where retention is required by law.

7. Your Rights

You have the right to:

  • Access: Request a copy of your personal data
  • Correction: Update or correct inaccurate information
  • Deletion: Request deletion of your data
  • Data Portability: Export your data in a machine-readable format
  • Opt-Out: Unsubscribe from marketing communications
  • Withdraw Consent: Withdraw previously given consent

To exercise these rights, contact us at privacy@rubrifyai.org.

8. Children's Privacy

Our Service is intended for users aged 13 and older. We do not knowingly collect personal information from children under 13. If we become aware that we have collected data from a child under 13, we will delete it promptly.

If you are under 18, please use RubrifyAI with parental supervision and consent.

9. International Users

RubrifyAI is based in the United States. If you access our Service from outside the U.S., your information may be transferred to, stored, and processed in the U.S. By using our Service, you consent to this transfer.

10. Cookies and Tracking

We use cookies and similar technologies to:

  • Maintain your login session
  • Remember your preferences (theme, language)
  • Analyze usage patterns

You can control cookies through your browser settings, but disabling them may affect functionality.

11. Third-Party Links

Our Service may contain links to third-party websites. We are not responsible for the privacy practices of these sites. We encourage you to review their privacy policies.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or through the Service. Your continued use after changes constitutes acceptance of the updated policy.

13. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us:

By using RubrifyAI, you acknowledge that you have read and understood this Privacy Policy.