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Cookie Policy

Last Updated: January 2025

1. Introduction

This Cookie Policy explains how RubrifyAI ("we", "us", or "our") uses cookies and similar technologies when you visit our website. This policy should be read alongside our Privacy Policy.

2. What Are Cookies?

Cookies are small text files that are placed on your device (computer, smartphone, or tablet) when you visit our website. They help us provide you with a better experience by remembering your preferences and understanding how you use our Service.

2.1 Types of Cookies by Duration

  • Session Cookies: Temporary cookies that expire when you close your browser
  • Persistent Cookies: Cookies that remain on your device for a set period or until you delete them

2.2 Types of Cookies by Purpose

  • Essential Cookies: Required for the website to function properly
  • Functional Cookies: Remember your preferences and settings
  • Analytics Cookies: Help us understand how visitors use our website

3. Cookies We Use

3.1 Essential Cookies (Always Active)

These cookies are necessary for the website to function and cannot be switched off. They are usually only set in response to actions you make, such as logging in or filling in forms.

Cookie Name Purpose Duration
session Maintains your login session and authenticates your identity Session (deleted when browser closes)
cookie_consent Stores your cookie preferences so we remember your choice 1 year
csrf_token Prevents cross-site request forgery attacks and protects your data Session

3.2 Functional Cookies (Optional - You Control These)

These cookies enable enhanced functionality and personalization. If you do not allow these cookies, some or all of these features may not work properly.

Cookie Name Purpose Duration
func_theme Remembers your dark/light mode preference 1 year
func_sidebar_collapsed Remembers if you prefer the sidebar collapsed or expanded 1 year
func_grading_intensity Saves your preferred grading strictness (lenient, balanced, or strict) 1 year
func_last_rubric Remembers your last used rubric for convenience 30 days
func_draft_* Auto-saves form drafts so you don't lose work if you navigate away 7 days

3.3 Analytics Cookies (Coming Soon - Optional)

These cookies help us understand how visitors interact with our website by collecting and reporting information anonymously. We do not currently use analytics cookies, but may in the future with your consent.

When implemented, these will include:

  • Usage statistics (pages visited, time spent, features used)
  • Performance monitoring (page load times, errors)
  • User behavior patterns (to improve user experience)

4. Third-Party Cookies

We do not use third-party advertising cookies. The only third-party cookies we use are:

4.1 Authentication Services

  • Google OAuth: If you sign in with Google, Google may set cookies for authentication purposes. These are governed by Google's Privacy Policy.

4.2 AI Processing Services

  • Anthropic Claude: When processing your submissions for AI feedback, Anthropic may use cookies. See Anthropic's Privacy Policy.
  • OpenAI: When processing your submissions for AI analysis, OpenAI may use cookies. See OpenAI's Privacy Policy.

Important: These third-party cookies are essential for core functionality (authentication and AI grading) and cannot be disabled if you want to use RubrifyAI.

5. Managing Your Cookie Preferences

5.1 Through RubrifyAI

You can manage your cookie preferences at any time by:

  • Clicking "Cookie Settings" in the sidebar navigation
  • Clicking the "Cookie Settings" button in the bottom-left corner of any page (after initial consent)
  • Using the cookie consent banner when you first visit our site

Your Options:

  • Accept All: Allow all cookies for the best experience
  • Essential Only: Use only required cookies (some features may be limited)
  • Manage: Choose exactly which types of cookies you want to allow

5.2 Through Your Browser

Most web browsers allow you to control cookies through their settings. However, if you disable essential cookies, you will not be able to use RubrifyAI. Disabling functional cookies may limit some features.

Browser Instructions:

  • Chrome: Settings → Privacy and Security → Cookies and other site data
  • Firefox: Options → Privacy & Security → Cookies and Site Data
  • Safari: Preferences → Privacy → Manage Website Data
  • Edge: Settings → Cookies and site permissions → Cookies and site data
  • Opera: Settings → Privacy & Security → Cookies

For more information about cookies and how to manage them, visit www.allaboutcookies.org.

6. Cookie Consent

6.1 First Visit

When you first visit RubrifyAI, we will ask for your consent to use functional and analytics cookies. You can:

  • Accept All: Allow all cookies for the best experience
  • Essential Only: Use only required cookies (some features may be limited)
  • Manage: Choose exactly which types of cookies you want to allow

6.2 Changing Your Mind

You can change your cookie preferences at any time through the Cookie Settings option in the sidebar menu. Your new preferences will take effect immediately.

6.3 Withdrawing Consent

If you withdraw consent for functional cookies, we will immediately stop setting new functional cookies and delete existing ones. However, essential cookies will remain as they are necessary for the website to function.

7. Impact of Disabling Cookies

7.1 Essential Cookies

If you disable essential cookies:

  • You will not be able to log in to RubrifyAI
  • The website will not function properly
  • Security features will be disabled

7.2 Functional Cookies

If you disable functional cookies:

  • Your theme preference (dark/light mode) will not be saved
  • Your sidebar state will reset on each visit
  • Your grading intensity preference will not be remembered
  • Form drafts will not be auto-saved
  • You will need to reconfigure settings each time you visit

7.3 Analytics Cookies

If you disable analytics cookies (when implemented):

  • We will not be able to track how you use the site
  • We may not be able to improve the user experience as effectively
  • All core functionality will continue to work normally

8. Data Protection and Privacy

Cookies may contain personal data. We handle all cookie data in accordance with our Privacy Policy and applicable data protection laws.

  • We do not sell cookie data to third parties
  • We do not use cookies for advertising purposes
  • Functional cookies are only set with your consent
  • You can delete cookies at any time
  • We use industry-standard security measures to protect cookie data

9. Updates to This Cookie Policy

We may update our Cookie Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by:

  • Updating the "Last Updated" date at the top of this policy
  • Displaying a notification on our website
  • Requesting renewed consent if required by law

We encourage you to review this Cookie Policy periodically to stay informed about how we use cookies.

10. Contact Us

If you have questions or concerns about our use of cookies, please contact us:

  • Email: privacy@rubrifyai.org
  • Support: support@rubrifyai.org

You can also manage your cookie preferences at any time by clicking "Cookie Settings" in the sidebar menu.

By using RubrifyAI, you acknowledge that you have read and understood this Cookie Policy.

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